Policies – About

Policies

Registration Fee

Registration fee is $25.00 per student/$40.00 per family and covers the cost of insurance and processing fees for all class and team programs.  This fee is non-refundable.  Registration fee is valid for one academic year (Sept – Aug) and is billed upon enrollment.  There is no registration fee for event registrations with the exception of Summer Fun Days.  Summer registration fees are discounted to $10.00 per student/$20.00 per family.

Tuition

Our flat rate monthly tuition is billed the same for all months (September-June).  Throughout the course of the year there are months when your class will meet 4 times and months where it will meet 5 times.   We do not charge extra for months with 5 classes.  In addition we have scheduled closures throughout the year where depending on which day you attend there may only be 3 classes in that month.

Auto Enrollment/Auto Pay

All families must have an up to date credit card on file.  Once registered in our program you will be continually enrolled in your class until you choose to withdraw.  Upon enrollment you will be billed for the first month of tuition.  Tuition will then be billed on the 25th of each month for the upcoming month.  You can elect to pay your tuition via cash/check prior to the 25th.  Monthly tuition is non-refundable.  Any accounts not paid in full by the 1st of the month will result in your student being dropped from his or her class.

Sibling Discount

We are happy to offer a 10% sibling discount on all classes.  Discount will be applied towards the lesser tuition.

Withdrawing from a class

All withdrawal requests must be submitted via email to info@winchestergymnasticsacademy.com by the 24th of the current month for the upcoming month.

Special Event Refunds

Fun days, fun nights, clinics, private lessons and other special events are non-refundable.

Make Ups

To be eligible for a make up class you must provide advance notice of your absence.  One make up per month is allowed.  Make up classes are based on availability and must be scheduled through the front desk within 30 days of your absence.  You must be currently enrolled to schedule a make up class.  WGA does not offer credits or refunds for classes missed.  Your tuition is based on enrollment (space held in class) and not a reflection of attendance.

Summer Classes & Fun Days

Summer classes will run on a 8 week session (July 10th – August 30th, 2017).  Tuition is due in full for the 8 weeks upon registration.  Tuition for summer classes/summer fun days is billed in full at the time of enrollment.  Summer classes/Fun Days are refundable up until June 1st less a $15 cancellation fee.   Refunds or credits are not available after June  1st.

Weather & Holiday Closures

If WGA is closed due to inclement weather a make up class will automatically be added to your account.  We will communicate all weather closures via email.   Make up classes will be added to accounts for the following holidays:  Halloween (evening classes), Thanksgiving Break, New Years Day, Memorial Day.

Lost and Found

All items that are found in the gym will be placed in our lost and found bin and held for a minimum of 2 weeks. After this period the items are donated to Goodwill. WGA is not responsible for lost or stolen items.

Proper Attire

We recommend a leotard for girls and shorts/ sweatpants and a t-shirt for boys. Loose fitting clothing, jeans, skirts, and clothing with zippers or buckles are not permitted. Students must have bare feet before entering the gym. Long hair must be tied back and jewelry must be removed.

Peanut Free Zone

We have many students in our program who have SEVERE and LIFE-THREATENING peanut allergies. Please do not bring any products containing peanuts into our facility. If you or your child has any medical conditions that we need to be aware of, to be extra vigilant in protecting them, please contact the front desk or discuss directly with your coach. Please be aware that while we make every effort to provide a nut-free zone, we cannot guarantee our success since we have many children, parents and visitors enter our facility that may not be aware of our policy.