Waiver of Liability
A new student registration requires a signed acknowledgement of risk and waiver of liability to be completed online through the parent portal. I understand that my child will not be allowed to participate until such forms are completed.
Auto enrollment/Auto Pay
All families must have an up to date credit card on file. Once registered in our program you will be continually enrolled in your class until you choose to withdraw or until the school year session concludes at the end of June. Upon enrollment you will be billed for the first month of tuition. Tuition will then be charged to the credit card on file on the 25th of each month for the upcoming month. You can elect to pay your tuition via cash/check prior to the 25th. Monthly tuition is non-refundable. Any accounts not paid in full by the 1st of the month may result in your student being dropped from his or her class. Tuition is based off 40 weeks throughout the school year. Vacation weeks are factored into tuition and therefore credits or makeups will not be given for those closures.
Tuition for the 8 week summer class session is billed in full at the time of enrollment. Summer classes are NON-REFUNDABLE. WGA does not offer credits or refunds for missed classes. Summer Day programs are refundable up to May 15th less a $15 cancellation fee. After that date, account credits will be offered if your space can be filled.
Registration fee is $25.00 per student or a maximum of $40.00 per family and covers the cost of insurance and processing fees for all programs. This fee is non-refundable. Registration fee is valid for one academic year (Sept - Aug) and is billed upon enrollment.
Fun Days/Fun Nights/Clinics/Events
Fun days, fun nights, clinics and other special events are billed at the time of enrollment and are NON-REFUNDABLE. An account credit will be offered if your spot can be filled.
Make Up Policy
To be eligible for a make up class you must provide advance notice of your absence by submitting your absence through the customer portal. You must be currently enrolled to schedule a make up class. Make ups can be scheduled up to one week in advance through the customer portal. WGA does not offer credits or refunds for classes missed. Your tuition is based on enrollment (space held in class) and not a reflection of attendance.
We recommend a leotard or shorts and a t-shirt. No skirts, jeans, zippers, baggy clothes or jewelry/fit bits are allowed. We require all children to have their mid sections covered and therefore do not allow 2 piece leotards. All children should be barefoot in the gym. As the weather gets colder, children should dress in layers.
Nut Free Zone
We have a large number of children with severe nut allergies, including potentially life-threatening anaphylactic reactions. Complete avoidance of peanut butter and nut products is the only way to prevent these children from having an allergic reaction. We ask that no type of food containing peanut butter and/or nut products be brought into our facility. In addition, we have a policy of not sharing food and we request that this be reinforced with your children. As we strive to provide a nut-free environment please recognize that our facilities are used by many people and therefore we cannot guarantee our facilities are completely nut free. We do appreciate all efforts to make our facilities as safe as possible for all who use them.
I agree to pre-screen my household prior to sending my child/children to WGA by checking for the following symptoms. If anyone in your household is experiencing any of these symptoms or has been in close contact with someone with COVID-19 please do not send your child/children to WGA. Symptoms include:
Fever or chills
Shortness of breath or difficulty breathing
Muscle or body aches
New loss of taste or smell
Congestion or runny nose
Nausea or vomiting
Unexpected Facility Closure
Should the facility have to close for any prolonged period of time all classes and team practices will continue through alternative virtual methods to the best of our ability. Tuition will continue to be billed monthly as described above. Credits, make ups or refunds will not be available during an unexpected facility closure.
Inclement Weather Policy
Winchester Gymnastics Academy will assess the weather to determine any class closures, delays or early closings. Decisions will be made by 7am for all morning classes and by 1pm for all afternoon classes. Follow us on Facebook and Instagram for up to date announcements. Closings will also be communicated via email and posted to our website.
Withdrawal forms must be received by the 24th of the previous month in order to be officially withdrawn.
(Ex. If withdrawing for the month of October, the notice must be received by September 24th.)
Notices received after the 24th will result in a charge for the upcoming month and will push back the withdrawal date to the following month.